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Best apps for Massage Therapists

by Samantha Jenkins July 28, 2020

Best apps for Massage Therapists

As a massage therapy business owner you likely wear many hats! With consultation notes to complete, book keeping to do and organising all the details that go into delivering your awesome massage treatments it can feel like there is an endless list of tasks to complete. 

So how can you streamline your systems?

Thankfully modern technology comes to the rescue! There are apps available that can simplify things for your massage therapy clinic and make life easier for you as a small business owner! 

Here is our run down of the top ten apps for massage therapists! 

Scheduling and Administration 

1. Any.Do

Ordering stock, scheduling and preparing for your appointments, just a few of the tasks you need to do as a massage therapist. With so many tasks it can be easy to forget something, that is where Any.Do comes in. The app allows you to plan everything from tasks and to do lists to calls and appointments and its completely free! Available for both iOS and Android. 

2. Zenoti

Keep all your SOAP notes together in one place thanks to the Zenoti app. Simple to use, it's perfect for digitally documenting your clients’ notes. Plus if you offer a range of treatments, Zenoti allows you to create individual templates for each type so that your intake form captures all your client's information with a separate form for each treatment style.They also offer a free demo so you can see if it's a good fit for your massage therapy business. Available for both iOS and Android. 

3. Booksy Biz

Booksy Biz allows your clients to see your appointment availability in real time, book in through an easy to use system and receive an instant confirmation as well as reminder emails as their appointment approaches. As the therapist you will of course get notifications of your booked appointments and for extra streamlining points, Booksy Biz can be added to your website and Facebook page! The video below explains how it works for your massage therapy clients. Available for both Android and iOS.

4. Intuit QuickBooks Payments

Looking for an app to help you send invoices or accept payments online? Intuit QuickBooks helps you do all this through your iOS or Android device. This easy to use app makes tracking your income and expenses a breeze, helping you speed up the annual tax return for your massage therapy business and can even track mileage automatically via GPS for mobile massage therapists. 

5. Rehab My Patient

Rehab My Patient allows massage therapists, physiotherapists, osteopaths, and chiropractors to create tailor made exercise plans for their clients using an impressive bank of professional photos and video. Plus Rehab My Patient gives therapists the ability to host secure video consultations with clients allowing you to guide them through exercises, check in on their progress and provide feedback This software can be a HUGE game changer for therapists allowing you to demonstrate to your clients the level of your knowledge and your personalised service! Plus if you use this link to sign up you can get a free 3 month trial with Massage Warehouse's partnership! 

Extras for your treatments 

6. Aromahead Institute

Head to to bag yourself this awesome app which boasts over 72 recipes made from essential oils. Whether you are looking for the perfect blend for your diffuser or some invigorating bath salts you can search with confidence as every recipe has been created by aromatherapy expert and author, Andrea Butje. Available for both iOS and Android operating systems.

7. Pandora

Pandora lets you create customised music channels to use during your treatments including the opportunity to create tailor made playlists for your clients  or for different styles of treatments. For therapists on the go the plus subscription allows you to play songs offline. Available for Android and iOS

Educational Resources

8. Real Bodywork

Re7al Bodywork hosts a wealth of useful information for massage therapists, including massage techniques, massage routines, quizzes, reference sections for certain topics and a section on anatomy including posters you can print off! They also have separate apps for canine and equine anatomy. Available for both Android and iOS. 

9. Books of Discovery Massage Text Books 

Books of Discovery is one of the most renowned publishers of manual therapy textbooks and educational resources. They cover a range of topics including musculoskeletal anatomy, palpation, surface anatomy, kinesiology, pathology, and anatomy and physiology. Now you can read their text books as ebooks including Trail Guide to the BodyA Massage Therapist’s Guide to PathologyTrail Guide to Movement, and Applied Anatomy & Physiology for Manual Therapists. Available for iOS. 

10. Muscle Premium

Journey into the human body thanks to this interactive 3D atlas. Compatible with Windows, Mac, Android and iOS, in Muscle Premium you can explore thousands of bones, muscles and nerves in stunning detail! Check it out in the video below! 

11. Palpation Mapp 

Palpation Mapp offers a HD guide to recognising and palpating 91 muscles in the human body. All based on the Trail Guide to the Body the videos are all fantastically detailed but sadly are only available for iOS at this moment. Available through Books of Discovery.

Are you a massage therapist? Do you have any apps that you swear by? Let us know in our Facebook thread

Samantha Jenkins
Samantha Jenkins


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Massage Table Size Guide

Massage tables comes in many different shapes and size. It can be confusing for you, the customer, to choose the right one but we are here to help!

A lot of customers call us up after they have bought the wrong size massage table elsewhere and we would like to help you avoid this mistake. It normally goes something like this; they like the look of a picture of a massage table on a website, they like the low price and then they check the carrying weight is ok. If the carrying weight fits their needs they click add to cart and the new massage table turns up at their doorstep in a few days. They unfortunately assume all massage tables are pretty much the same width and size.

The standard size of a massage table is 28 inches wide (71cms) and 73 inches (185cms) long. One of the reasons many "lightweight" budget massage tables are so cheap is because

  1.  They are smaller in size (normally around 61cms wide) and as such have less materials
  2. They are sold by specialist retailers who also sell anything else they can import and turn a profit on. As such they just buy the cheapest massage tables they can find in China. They go for smaller sizes as they are cheaper.

Make sure the massage table is the right size for you and your clients as the narrow massage tables at 61cms can be very uncomfortable for anyone who isn't petite and many clients cannot relax with their shoulders and arms unsupported.


The Width of the Massage Table:

Almost all therapists choose the standard 28 inch wide massage table. All our massage tables are the same length so it is only the width and shape our customers need to decide on.

Your massage table should be wide enough to cater for the wide variety of shapes and sizes of your clients. It needs to be wide enough to comfortably accommodate your treatment style, while being narrow enough to ensure you don’t have to strain your own back during treatments.

Each therapist's postural training and ability is different, so only you will know what massage table width you can handle. We have spoken to therapists who are five feet tall and get the wider 30 inch massage tables, and we speak to six foot therapists who have back problems and go for a 25 inch wide massage table. Everyone is different.

Generally speaking, if you are of smaller stature, you may do better with one of the narrower 25-inch massage tables. If you're quite tall, or are particularly keen to offer your clients a very spacious experience, a 30-inch massage table might be more suitable.

If you are in doubt, see if you can go into your local training college and see whether the massage tables there suit you. However, there is another way to get a feel for what will work of you don’t have access to a couch when you are deciding:

Cut out a piece of cardboard to the dimensions of both sizes you are deciding between. Put it on top of the kitchen table and lean over it. Visualise a client lying there, and see which width will suit you and your client best.

measuring the width of a massage table

Make sure you can get close enough to the table that you can pivot at the waist and have your shoulders squared to the clients hips, with your hands parallel to the clients' spine. Working in this position will ensure an injury-free career, so it's an important factor in your decision.

The most popular massage table widths are 28 and 30 inches. We sell 25-inch massage tables but you should really only choose this width if you are shorter in height and having a wider massage table might put your own back at risk over the course of your career.

You can also choose the 25-inch if you want to have the lightest massage table possible. By reducing the width of the massage table, the weight is also reduced. Now, this can mean a trade-off of some client comfort, but this trade is often worthwhile if you are a fully mobile therapist and use public transport frequently, where saving a kilogram or two will make a difference to you over time.


The Height Of the Massage Table

Nowadays, almost all portable massage tables come with height adjustable legs. Whichever massage table you choose should come with a large height range to accommodate you, and to cater for a broad range of therapies.

A common height range of massage tables is between 60 to 80cm, and this height range should cater for everyone. To check which height you need your massage table to be at follow this rule of thumb:

1. Stand up straight with your hands by your sides. Clench your fists.
2. Measure the distance between the floor and your knuckles
3. This distance should equal the height of your massage table.
4. Add a few inches in height to allow for the body of the patient on the massage table.

The height of a massage table is usually only adjusted when different therapists are using the same massage table, or if you have a client that is outside the average size you normally treat. So for example, if someone with a lot of body depth comes for a treatment after an average size person, you may need to adjust the height a notch or two.

You should be able to adjust the height of a massage table in just 2-3 minutes. Even though you mightn't adjust the height very often, the faster the better when you do have to!

There are 2 types of height adjustment mechanisms found on modern massage tables.

1) Twisting knobs (found only on wooden massage tables):

If you are working with a wooden massage table, it is better to have two knobs on each of the four legs for greater strength and reliability. When buying online, make sure to check how many knobs are on the legs. Cheap massage tables often only have one knob, and when you raise the legs to the highest heights they are less stable and have been known to snap.

2) Telescopic push-buttons (found only on aluminium massage tables):

The mechanism to adjust the height of an aluminium massage table is much the same as the push-button method on aluminium crutches. It only takes a few seconds to adjust each leg, and the mechanism is very reliable. Check out the video to see how it’s done.


Massage Table Shape:

The following are the different shapes of massage tables on the market.

1. Rectangle shaped with square corners 

This is the traditional shape of a massage table and the one you are probably familiar with seeing. Our Combi-lite 3 in 1 and Affinity Portaflex are shaped like this.

2. Rectangle shaped with rounded corners

Same as no 1 above in every way except the corners are rounded. Does not affect function in any way, just a different design/look.


3. Hour glass shaped with gradual gradient 

A fabulous massage table innovation in recent years, which solves a lot of the problems around choosing the correct width is the hourglass shaped massage table.

This style of massage table is wider at the ends, and tapers somewhat at the middle. This provide a spacious and comfortable experience for your client (as the shoulder and feet area are 30 inches wide) without compromising your own posture and health, as the middle of the couch where you lean over is a much narrower 26 inches wide.Having recently upgraded to one of these hourglass massage tables myself, I can vouch that my working days are much more comfortable, and many of my clients have commented on the extra comfort from the wider shoulder area.


4. Hour glass shaped with sharp gradient
Same as point above but instead of the it gradually going from wide to narrow, the massage table changes quickly from normal width to narrow width so people of very short stature can get in close.
5. Oval Shaped

 The name says it all! There are no corners on the massage table. Therapists normally choose this for one of two reasons. They simply like the look of this massage table and it is aesthetically more pleasing in their treatment room and/or they find it easier to move around the massage table during the treatment without having to side step the corners. This is particularly handy when space is limited in your treatment room.

oval massage table


Have any questions or comments about anything above? Please let us know in the comments below!